03 - Working Time Records

Legally compliant working time records. No paper, no spreadsheets.

Labour law requires records for every employee. Labour inspectors check it. Fines reach up to 20,000 €. A mobile app or NFC terminal replaces the Excel spreadsheet and the HR team's back-breaking manual work.

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Why it hurts

Working time records are required by law. Inspectors check them. Fines are real.

up to 20,000 €

Fine for a company that fails to keep working time records as required by law. Labour inspectors check this during both routine and unannounced audits.

3–8 hours

Time HR spends each month manually processing hours for 20 employees - collecting timesheets, re-typing into Excel, confirming overtime with managers.

from 2 €

Monthly cost per employee after our implementation. Includes the mobile app, synchronisation, and export for payroll and Pantheon.

What you get

Records that satisfy the law - without the bureaucratic pain.

Mobile app for iOS and Android
NFC or QR terminal (optional)
Clock-in, clock-out, and break registration
Overtime and shift work
Report for labour inspection
Export for payroll and Pantheon
Annual leave and absences
Manager approvals in the web interface
Access levels: employee / manager / HR / CEO
5-year archive (legal requirement)

Similar challenge?

We respond within one business day.

Send inquiry
Comparison

Before: paper sheets and Excel. After: clock-in from a mobile phone.

Before
Paper timesheets HR re-types into Excel - 6 hrs Labour inspection rejects Excel
After
Clock-in 07:58 ✓ Clock-out 16:03 ✓ Records automatically Payroll export ✓ Inspection OK ✓
Pricing

One-time setup. Monthly cost scales with your headcount.

No hidden costs. Subscription adjusts to your actual number of employees.

Startup
Setup 1,990 €
+ from 2 €/employee/month

Mobile app, web interface for HR, payroll export. For companies up to 30 employees.

Business
Setup 3,500 €
+ from 2 €/employee/month

Includes NFC/QR terminal, overtime, shift work, manager approvals, export for Pantheon.

Enterprise
Setup 6,000 €
+ from 1.50 €/employee/month

Multi-site work, integration with your own HR system, advanced reports, unlimited employees.

FAQ

Common questions about working time records.

Ownership & Terms

What is yours. What is not.

At signing you receive a written delivery specification - no surprises about what is and isn't included.

You receive
Full source code - 100% yours, no recurring licence fees ever
Maintenance documentation and onboarding guide for your developers
90-day warranty maintenance (bugs fixed at no extra charge)
Export of all your data in standard formats (CSV, Excel, JSON)
Access to the production server by agreement (SSH/SFTP)
You cannot demand
Unlimited changes and new features without additional payment - every upgrade is scoped and priced separately
Server hosting, unless explicitly agreed in an SLA
Source code of third-party components (open-source libraries, commercial plugins)
Entexia™ platform code - when the application is built on top of it, the platform remains Iteca's property

Replace paper timesheets with a solution that passes labour inspection without question.